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When a process outside of DON control requires faxing to activities such as the Defense Finance and Accounting Service (DFAS), Tricare, Defense Manpower ...Special Publication 800-88 recommends a number of methods for sanitizing electronic data on hard drives and other electronic media.As a result, the commandant of the Marine Corps is initiating procedures for a review of all official and non-official forms that collect SSNs.

Do D, GSA, and NASA are issuing a final rule amending the Federal Acquisition Regulation to add a new subpart and contract clause for the basic safeguarding of contractor information systems that process, store or transmit Federal contract information.This memo retains the Department of the Navy Chief Information Officer as the DON's Senior Military Component Official for Privacy, and delegates the responsibility for oversight and management activities of the Department's implementation of the Privacy Act.It further appoints the DON CIO as the DON Senior Freedom of Information Act (FOIA) Official, and the DON Chief Civil Liberties Officer. Widespread use of the Social Security number has reached unacceptable levels and requires a Department-wide effort to eliminate or reduce the collection, use, display and storage of this sensitive data element.The DON CIO is the Department of the Navy's Senior Military Component Official for Privacy.Federal privacy laws require agencies to "establish appropriate administrative, technical and physical safeguards to ensure the security and confidentiality of records to protect against any anticipated threats or hazards to their security or integrity." DON CIO Designation Memos This instruction establishes policy and assigns responsibilities for completion and approval of privacy impact assessments to analyze and ensure personally identifiable information in electronic form is collected, stored, protected, used, shared and managed in a manner that protects privacy.